City Library unveils the new look City Research Online

This week, City Library is excited to unveil the new and improved City Research Online (CRO), the open access repository showcasing research by City staff and research students.


With a modern up to date image consistent with City’s webpages, the newly revamped platform, created by the Publications team, is designed for improving discoverability and accessibility of City’s research publications, for both the academic community and the public at large.

What’s different?

Exciting new changes to CRO include :

  • Easy access search tabs by City School for quick access to the right subject
  • Simplified University Structure and departmental breakdown for ease of navigation
  • Quick reference information on REF2021 and Open Access for City Staff
  • Links to City Research Online library guides for more detailed open access information

If you need help

If you need help with navigating CRO, or have any questions about open access, contact the Publications Team who will be happy to answer your questions.


ACT on ACCEPTANCE: make the REF 2021


What is Act on Acceptance?

From 1st April 2018, changes to HEFCE’s open access policy require researchers to submit their work to City Research Online within 3 months of acceptance to be eligible for the next REF.

As soon as you know your research will be published in a peer-reviewed journal, or conference proceedings, Act on Acceptance and make your research open access.

What do you have to do?

  • Upload your publications to your Publications profile as soon as possible after they have been accepted for publication.
  • Make sure it’s the accepted manuscript and not the published version: the accepted version is peer-reviewed but not typeset for publication.

What happens next?

The Publications Team will check your deposits to make sure they are compliant with the HEFCE policy, and the publishers’ terms and conditions regarding copyright and embargo periods. Once these checks are complete, they will make them available in the City Research Online repository.

What if you need help?

If you need help with depositing papers, or have questions about the open access policy, you can consult the City Research Online and Publications library guides.

Alternatively, you can contact the Publications Team who will:

  • Answer enquiries by telephone and email.
  • Meet with you in one to one appointments.
  • Help you understand the HEFCE open access policy.
  • Help you upload your papers to your publications profile.

Open Access

Open Access is about making research outputs freely available on the Internet at the point of access, as opposed to a traditional publishing model which places research published online behind a subscription or paywall. Open Access takes the results of research that has already been paid for and makes it freely available online. It includes journal articles and other types of research such as theses, conference papers and research reports etc.

How can an author make his/ her research open access?

There are 2 routes to OA: green and gold.

Green OA : This can be done by depositing an article published in a subscription-based journal in an institutional (such as City Research Online) or discipline-specific repository such as the SSRN or RePEc. or ArXiv

Gold OA: Gold open access is also known as the author pays model (usually the author’s institution will pay to deposit the article). A fee is paid to make the content available to everyone not just subscribers on the publisher website. In the case of articles, this is known as an Article Processing Charge (APC).

Many publishers are making open access content available eg. Sage Open, SpringerOpen . Oxford University Press and Cambridge University Press, among many others, also offer hybrid model, allowing authors to have their articles on open access within subscription journals for a fee. See the City Research Online and open access guide here. You can also check for yourself prior to choosing where to publish, using the Sherpa Romeo database (to check publisher copyright and self-archiving policies).

Benefits of open access?

The author benefits from increased visibility and potential for maximising impact outside of the academic community or internationally, the wider research community benefits from access to research findings regardless of their institution’s capacity to subscribe to a journal, society benefits from access to publicly funded research outputs and the journal in which the article was published will still benefit from citations and increased coverage. There is also central storage and preservation.

Additionally, many funding bodies now mandate or actively encourage research they have funded is deposited in a repository or made open access via another route.

The Sherpa Juliet database contains a summary of policies given by various research funders as part of their grant awards.

How is the Library supporting researchers and open access?

City Research Online is City University London’s institutional research repository. It contains a selection of research outputs created by City University London staff and researchers, mainly journal articles, book chapters and conference papers. Many universities have repositories to store their research output.

Rather than searching a number of repositories to find relevant research, harvesters such as OpenDOAR and ROAR have access to subject-based and institutional repositories, including City Research Online.

City Research Online content is also discoverable via City Library Search.

Open access publishing

Open access (OA) refers to access to publications made available without constraints such as payment or passwords.

Open access publication can mean different charging models sometimes called author pays. The costs are more often covered by the research funding body (such as Wellcome Trust) or the author’s institution.

•Some journals are totally open access
•Some journals are ‘hybrid’ open access (some free articles and some by subscription only)

The Directory of Open Access Journals (DOAJ) provides a useful list of Open access journals.

OpenDOAR provides a list of open access repositories.

There are 2 open access routes: Green and gold.


Deposit a copy of the item in an open access archive such as a University repository such as City Research Online. Some authors place their work in a subject repository such as REPEC.


Articles can be published in:

An open access journal or a journal that offers an open access option. A fee is usually payable (often paid for by the author’s institution or funding body)